Certified Scientific Materials Manager

The National Association of Scientific Materials Managers, in 1990, developed and adopted an instructional program for the purpose of certifying the NAOSMM members as Certified Scientific Materials Managers (CSMM). A NAOSMM Certification Committee, consisting of one (2) chairperson, three (4) committee members, and the vice president of NAOSMM, has the authority to oversee the program, approve certifications and recommend changes.

Any member may submit to the Certification Committee proof (transcripts, certificates, etc) of completed courses, seminars, workshops, etc with a letter to the Chairperson of the Committee requesting review of such proof for approval and assignment of points. Candidates must submit an Application that includes the specific category to which the course applies. All courses must have been taken and completed within the last five (5) years without exception. At the time certification is awarded, all materials will be from the past five (5) years. Any submission that is older than five (5) years will not considered. If all the requirements have been met, the Committee will notify the candidate and issue a Certified Scientific Materials Manager Certificate good for five (5) years. Vendors can be members of the organization, but cannot be certified.

Click here to download the application

Requirements

The requirements for Certification are divided into four (4) areas. The first, Core Requirements, is further divided into two (2) areas, Basics and Specifics. The second area is Contributions to the Profession, the third area, Other, and the fourth and final requirement is a written paper. A specified number of points are required in each area, with a total of 120 points required for Certification.

CORE REQUIREMENTS (60 POINTS MINIMUM) Courses must cover at least three of the categories in each section (Basics and Specifics.)

Basics (20 points minimum)

  1. Personnel management
    1. Organizing/coordinating work units
    2. Motivating employees (theories, application)
    3. Legal aspects (liabilities, grievances, etc.)
    4. Appraising work performances (evaluation methods)
  2. Managerial Planning
    1. Planning for change
    2. Stress management
    3. Conflict management (strategies and procedures)
    4. Goal setting
    5. Ethics
  3. Communication
    1. The communication process
    2. Report writing
    3. Delegation techniques
    4. Feedback techniques
  4. Decision Making
    1. Decision making process
    2. Factors affecting the process
    3. Delegating decision, dividing workloads, future assignments, etc.
  5. Leadership Roles within your Firm or University (maximum 10 pts)
    1. Styles and influences
    2. Adopting and adapting

Specific to Scientific Materials Management (40 Points minimum) 
     Courses must cover at least four of the categories in this section.

  1. Control and Management
    1. Inventory control (receiving, shipping, etc)
    2. Effective techniques of material management
    3. Cost and investment
    4. Material handling
    5. Automation
  2. Purchasing
    1. Systems and methods
    2. Bids, contracts
    3. Ethics
  3. Security
  4. Environmental, Health and Safety – including EPA and OSHA
  5. Regulatory, other - including DOT, NRC, TTB, FDA, DHS, DEA, etc.
  6. Scientific/Technical
    1. New and Emerging Technologies
    2. Laboratory Design and Construction
    3. Building Systems/Management
PROFESSIONAL CONTRIBUTIONS (20 POINTS MINIMUM)
  1. Service to NAOSMM (maximum 15 points)
    1. NAOSMM board officers (5 pts per year of service)
    2. NAOSMM committee chairs (3 pts per year of service)
    3. Committee member (2 pts per year of service)
    4. Other - speaker introductions, seminars synopsis, registration help, etc.
      Points are awarded on a case-by-case basis.
  2. Articles published in trade journals, such as NAEB, NAPM, Newsline and scientific journals. The Committee will determine the points to be credited within this category on a case by case basis (Maximum 10 points)
    1. Original article
    2. Editing for publication
    3. Regular contributor to Newsline
  3. Community Service. Activities which promote science, science education outside of the workplace. Activities and involvement outside of the department at the place of employment. (maximum 15 pts.)
OTHER (20 POINTS MINIMUM)
  1. NAOSMM Conference Training and Experience (5 pts per conference. Maximum 10 pts.) These points are awarded to acknowledge that not all NAOSMM conference sessions fall neatly into the BASICS or SPECIFIC topics outlined above.
  2. Manager of the Year recipient (10 pts)
  3. Management Experience (maximum 10 pts)
    1. Manager of other managers in scientific materials management (3 pts per year)
    2. Manager of other stockroom personnel, including students, other than clerical staff (2 pts per year)
    3. Stockroom staff or does not manage anyone other than clerical staff (1 pt per year)
  4. Leadership Roles within your Firm or University (maximum 10 pts)
    1. Teaching courses on safety (3 pts per year of service)
    2. Serving as Chemical Hygiene Officer (3 pts per year of service)
    3. Audit another college’s safety or EPA compliance (3 pts each audit)
    4. Curriculum revision or other committee work (3 pts per year of service)
THE PAPER (20 POINTS)

In addition to the completion of 100 points credit above, the candidate must develop a paper on a list of specific topics and submit it to the Committee. A first draft of the paper is due by April 1st of the year certification is requested. This extra time will allow candidates to address any concerns of the Certification Committee. The final draft is due by May 15th. The Committee will evaluate the paper which must cover six (6) of the following specific topics:

  1. Receiving/shipping methods and procedures
  2. Issuing/delivery methods and procedures
  3. Cataloging/coding systems
  4. Inventory control methods and procedures
  5. Obsolete material/investment recovery
  6. Purchasing
  7. Warehousing/storage systems
  8. Safety/regulatory issues as they pertain to Stores/Laboratories
  9. Administration/budgeting
  10. Management theories/strategies
  11. Leadership/Personnel Management

This paper must reflect the candidate's knowledge on these subjects and is not necessarily a reflection of their specific work operation. With the author's permission, this paper may be published in the NAOSMM Newsline, so the committee expects the highest standards of compliance to style and quality of scholarship. Use a common style guide for help from APA or ACS. Paper should include a cover page with author’s name, institution and date. Paper should include an executive summary, section headings, Each category will be graded on a 1-5 point basis per topic. A total passing grade is 20 with a minimum of 3 in each category.

ASSIGNING OF POINTS

Applicants must submit documentation for completion of the courses pertaining to certification. Each course will be assigned a point value based on content and length of course.

  1. In general, points are awarded based on 1 pt for every hour of training. Final determination of points are at the discretion of the Certification Committee. This training may be from, but is not limited to, seminars, workshops, etc, offered by an employer, from NAOSMM or other conferences, from professional associations, etc.
  2. In general, 1 point is awarded for initial OSHA or employer required training, i.e., HazCom, Bloodborne Pathogens, sexual harassment, etc. However, points are not awarded for annual refresher training. These types of training are a routine requirement of nearly all employees and do not indicate any special expertise or knowledge.
  3. Points may be awarded for those who become trainers or take leadership roles (such as BBP pathogen trainer, CHO, Spill Response team members, etc.) These types of activity do indicate special training, expertise and knowledge. Actual points are awarded on a case by case basis.
  4. Points are generally not awarded for training required by an employer due to implementation of new software or other programs and protocols. Candidates may request consideration for such training if they believe the circumstance is warranted.
  5. Educational courses offered by accredited colleges or schools in these and allied fields will be accepted by the Committee with a maximum of 20 points on the following scale:
    7 points for PhD level classes,
    5 points for Masters level and
    3 points for undergraduate classes.
    When submitting hours for classes, please include a class description. Lesser point values may apply to particular classes.
  6. Applicants should submit their documents along with the application for certification indicating the category to which each training applies. Number of hours for each training is required by the committee.
  7. ALL MATERIALS for certification must be received no later than May 15 for the certification to be granted at that year's annual conference. Applicants will be notified of their status within 30 days of submission of materials.
RE-CERTIFICATION & LIFETIME CERTIFICATION
  1. Renewal of the Certified Scientific Materials Manager Certificate shall be granted after evidence of continued education and contribution to the profession shown through participation in the Certification Continuing Education Program and completion of fifty (50) points as outlined for initial certification; however, the requirement for a paper is omitted. The points must be earned after the last certification and not more than five (5) years after the certification was awarded. Failure to apply for re-certification prior to the expiration of original certification results in the deletion of the CSMM.
  2. Upon two (2) renewals of certification, members receive LIFETIME CERTIFICATION.
  3. Failure to renew certification results in automatic deletion of the CSMM and the candidate must redo all aspects of the original requirements.

An Application for Certification of Re-certification, along with a copy of the Requirements for Certification, may be obtained from the chair of the Certification Committee.

ALL MATERIALS for re-certification must be received no later than May 15 for the certification to be granted at that year's annual conference. Applicants will be notified of their status within 30 days of submission of materials.