Mandate:
The overall direction and administration of the NAOSMM shall be vested in the Board of Directors. The Board of Directors shall represent the NAOSMM in all matters, authorize expenditure of funds and implement all decisions duly passed by the membership in general meetings, and shall approve the recommendations of the President to fill any vacancies that may occur on the Board of Directors. Such appointments shall be ratified by the voting membership of the NAOSMM at the next annual business meeting on years during which no elections take place.

Committee:
The Board of Directors shall consist of: President, Vice-President, Secretary, Treasurer and the Immediate Past President.

Each officer whether elected or appointed shall hold office until the next general election of the NAOSMM.

Elected officers may be removed from office for just cause by a two-thirds (2/3) majority vote taken at the annual business meeting. Just cause may include, but is not limited to: a) any violation of the Constitution or By-Laws of the NAOSMM; b) failure to carry out the duties of the office, and; c) unethical or criminal conduct.

Members of the NAOSMM Board of Directors shall not be held personally liable, individually or collectively, for any legal or financial action brought as a result of NAOSMM operations. Resolution and/or mitigation of such action(s) shall be the responsibility of the NAOSMM organization subject to the laws of the locality where the action is brought forth and to the provisions of Article II, Section 4 of the Constitution.

Duties:

1. PRESIDENT: The President shall preside at all regular meetings of the NAOSMM, preside at meetings of the Board of Directors, appoint committees and with the approval of the Board of Directors, fill unexpired terms of office of Board Members. The President shall exercise all powers, duties, and responsibilities pertaining to the office of the President.
2. VICE-PRESIDENT: The Vice-President shall, in the absence of the President, assume all duties of the presidency. In the event of a vacancy in the presidency, the Vice-President shall succeed to that office for the duration of the unexpired term. The Vice-President shall act as a coordinator for all committees, and be ex-officio member of all committees, and ensure that committees are carrying out assigned responsibilities.
3. TREASURER: The Treasurer shall receive all monies for the NAOSMM and disburse all monies for authorized expenditures. The Treasurer shall prepare and distribute such financial reports as may be directed by the President of the Board of Directors. The accounts of the Treasurer shall be subject to audit by an Audit Committee. The Treasurer shall advise the Board of Directors of the status of the membership with regard to the payment of dues. The Treasurer shall report on the financial position of the NAOSMM at each annual business meeting. The Treasurer shall be bonded.
4. SECRETARY: The Secretary shall record the proceedings of all meetings of the Board of Directors, the Annual Meeting and shall receive and transmit all other correspondence as directed by the President or the Board of Directors. The Secretary shall ensure that the minutes of each annual business meeting are published in the official publication of the NAOSMM at least six (6) months prior to the next meeting.
5. PAST PRESIDENT: The Immediate Past President provides continuity to the new Board. The Immediate Past President shall also function as the Conference Coordinator, having final approval duties in all aspects of the annual Conference.
6. All officers shall perform such tasks as may from time to time be directed by the President or the Board of Directors.

Mandate:
To identify, solicit, and schedule speakers for the Annual Conference in a timely fashion. To ensure the printed program is an accurate reflection of the entire conference program.

Committee:
The program committee is comprised of 2 Co-Chairs with one member rotating into a co-chair position each year. It is expected that the new co-chair will receive training by the experienced co-chair.

Procedures:

1. To begin planning Program initiatives no later than the previous annual conference.
2. To work closely with the Host of the upcoming conference to identify local speakers and program opportunities.
3. Solicit members to speak on areas of their expertise. However, an overabundance of member seminars may reduce the introduction of new knowledge to the membership.
4. To work with the Survey chair to ensure member program interests, as reflected in member surveys, are seriously considered.
5. To ensure initial program information is available by January so that conference advertising, performed by other committees, can be facilitated. These committees include but are not limited to: Host, Internet, Publicity, and Newsline committees.
6. Finalize the Program by the May prior to the conference, reconfirming all seminars.
7. Provide full information to CEU chair to ensure appropriate CEU credits.
8. Coordinate program printing with Past-President.
9. Work closely with the Past-President for the entire program planning process to ensure that the planned program is of the utmost quality to attract members to the conference.
10. Ensure bios and seminar abstracts are printed in the Program.
11. Work closely with the Past-President to coordinate the accurate reflection of sponsorships in the Program.
12. Work with the Past-President for identification of keynote speakers.
13. At the conference, arrange for members to introduce speakers. Ensure that members are professionally dressed and are given sufficient background information to perform this task appropriately.
14. Coordinate seminar room requirements are secured with Host. Solicit the equipment needs of speakers.
15. Arrange for classroom style set-ups whenever possible.
16. Coordinating with the Host, follow-up with a written thank-you or certificate of appreciation to all seminar speakers. This letter should be written on formal NAOSMM letterhead and signed by the President, Host, and Program chair, if possible.

Budget:
The Chair should submit a budget of proposed expenses, as needed. Often the cost of printing is sponsored.

Mandate:
The Newsline is the official publication of NAOSMM and functions to educate members regarding issues pertaining to the profession and inform the membership about issues and happenings within NAOSMM.

Committee:
The President appoints the Newsline editor(s), subject to Board approval.

Responsibilities:

1. To publish the Newsline on a quarterly basis.
2. To publish a professional looking publication.
3. To assist the advertising manager is fulfilling his/her duties. Provide a Newsline draft to the Ad Manager for proofing of printed ads.
4. To identify, with assistance from the Board, regular contributing features/authors for the Newsline.
5. To EDIT – NOT author articles.
6. Solicit papers or sections of papers from CSMM for possible publication in the Newsline. Authors have approval/refusal rights for publication. Editors may not edit papers without final approval from the author.

Policies:

1. The Newsline accepts advertisements from suppliers. The revenues from advertising shall be used to fund the NAOSMM Seminar and Trade Show Attendance grant. The number of ads per issue is left to the discretion of the Newsline editor(s).
2. The Newsline shall be published quarterly.
3. The Newsline editors shall receive mailing labels from the Membership Chairs (Regular/Lifetime and Corporate) for each issue mailing. This will ensure that only paid members receive the publication.
4. Approximately 15 copies of the Newsline shall be sent to the Hospitality chair on a quarterly basis for distribution to new members.
5. An additional 80 copies of the Summer Newsline shall be printed for distribution to trade show exhibitors at the Conference.
6. The Newsline must be proofed by someone in addition to the Ad Manager, with at least one proofer being a member of NAOSMM who is familiar with NAOSMM specific terms and NAOSMM members.

Budget:
The editors will submit a budget request at the summer Executive Board meeting. Any unspent funds are NOT carried over to the new fiscal year. The Executive Board must approve expenses over and above the approved budget. Advertising revenues may not be used for Newsline expenses.

Marketing & Membership Recruitment
Mandate:
To promote and publicize NAOSMM with the goal to increase membership and increase the professional standing of NAOSMM within the scientific/purchasing/materials management community.

Committee:
Chair – Presidential appointment one member from each region selected by chair as needed, subject to Board approval.

Responsibilities:

1. Responsible for new member, both regular and corporate, recruitment efforts. These include regional and national efforts. Submit a strategy and budget to the Board prior to major efforts/expenditures.
2. Coordinate recruitment efforts with the Corporate Relations committee.
3. Coordinate, with the conference host, promotional efforts pertaining to the annual conference and trade show.
4. Publish annual conference dates in meeting calendars of national publications, vendor calendars and publications (to the extent possible)
5. Responsible for publicity of achievements (Certification, Manager of the Year, Distinguished Service, etc) of NAOSMM members (letters/announcement to employers, local newspaper, etc) and in the Newsline. Submit information to Internet chair for publication on website.
6. Submit committee reports to Board and Newsline on a regular basis, as needed.
7. Assist website committee in maintaining Publicity page of the NAOSMM website.

Budget:
Chair should submit a proposal and budget to the Board for approval for major publicity initiatives and campaigns.

---

Corporate Marketing
Mandate:
To serve at the request of the Board to facilitate the involvement and inclusion of vendor issues in NAOSMM initiatives.

Committee:
Two Co-Chairs, working in tandem, from two different NAOSMM vendor members, rotated every two years– Presidential appointment, subject to Board approval.

Responsibilities:

1. Serve at the request of the Board serving to represent vendor perspectives and to coordinate vendor supported assistance in NAOSMM initiatives.
2. May work with various NAOSMM Committee chairs based on the current Board designated initiatives.
3. Identify and propose areas for new committee and vendor initiatives to the Board.

Budget:
Chair should submit a proposal and budget to the Board for approval, as needed.

Mandate:
To maintain and distribute, as required, the NAOSMM membership database; to assess reasons for discontinued memberships and to encourage continued membership in NAOSMM.

Committee:
Vice President serves as Director of Membership; Chair is Board appointed. Committee members selected by chair as needed, subject to Board approval. The chair and committee are responsible for the items listed below.

Responsibilities:

1. Responsible for maintaining up-to-date, accurate membership records. The database shall be kept on the current official NAOSMM database software to ensure integration with other NAOSMM needs.
2. Responsible for the timely distribution of the membership database, list or labels to the Newsline editors, Directory editor and other NAOSMM committees as needed. Also responsible for the distribution of regular member mailing lists to corporate members in conjunction with Corporate Membership mandates under the Vendor Relations Committee. The membership database should be provided to the Directory Chair by March 1.
3. Responsible for providing the Hospitality Chair and Newsline Editors with new member information in a timely manner, preferably within 2 weeks of receipt of dues.
4. Responsible for mailing of membership dues notices.
   • First mailing: October 1
   • Second notice mailing: November 15
   • Final notice: December 20
5. Works with NAOSMM Treasurer regarding paid/unpaid status.
6. Responsible for follow-up with non-renewing members.
7. Contacts and follows-up with prospective new member leads.
8. Informs Awards committee, by July 1 at the latest, of members being granted Lifetime status.
9. Works with the Vice President to recommend membership policy matters to the NAOSMM Board.
10. The membership chair is the keeper of the NAOSMM regular membership database. The chair shall ensure that 1 or 2 back-up records are maintained on more than one media to avoid loss of data. Additional copies are to be provided to Board members as requested. The database submitted to the Directory Chair will also serve as a back-up.
11. The membership committee is NOT responsible for the recruitment efforts of NAOSMM - that is the mandate of the Publicity committee. However, the membership committee shall provide relevant member information to the Publicity committee to aid recruiting efforts.
12. Chair works with the Treasurer to identify "at risk" members to contact in order to encourage them to consider attending the conference and apply for travel funds if needed. "At risk" is defined as members who have not paid the current dues, potential members who expressed interest in NAOSMM but never completed the membership application process, and those who have not attended a conference in the past 2-5 years.
13. Reports submitted to the Board upon request.
14. Provides lists of new members to the Newsline.

Policies:
The Vice President serves to authorize distribution of the NAOSMM membership information, determine appropriate membership status/category and deals with membership policy matters.

The membership year is a calendar year from January 1 through December 31. Memberships paid after July 1 shall be considered paid for the upcoming year.

Membership renewal dues must be received by January 10. Individuals who have not renewed will NOT be listed in the annual Directory, and will not receive the Directory or Newsline. If membership is renewed after January 10, the Directory will be mailed and the Newsline reinstated.

Renewal notices should include a "I do not wish to renew" and "Request for Lifetime membership" check boxes. If possible include red stamp “Second Notice” and “Final Notice” warnings on those mailings. Final notice will include a warning that the Newsline and Directory will not be sent and the member is no longer eligible for travel funding.

Lifetime status will be conferred, upon request of retiring member, if all criteria are met. Lifetime status is subject to Board approval.

Corporate members may request to receive the membership database on disk or email preferred (or labels upon request) at NO CHARGE, once per year, shipped via standard postal method. For priority shipments, a $15 charge will apply. The database will be distributed in accordance with the Corporate Membership mandates. This process will require coordination and communication between the Corporate Membership and Regular Member ship Chairs.

Budget:
The committee shall receive an annual budget to cover costs such as phone calls, FAX expenses, postage, paper, disks, labels and related items.

Mandate:
To welcome and assimilate new regular members into NAOSMM and encourage interaction amongst all NAOSMM members.

Committee:
Chair - appointed by President with Board approval; additional committee members, one member from each NAOSMM region, if possible, selected by chair, subject to Board approval.

Responsibilities:

1. Contact new NAOSMM members in a timely manner - within a month of joining is recommended. The committee chair assigns committee members a list of new members to mentor. Committee member should make sure that new members receive the Newsline and Directory in a timely manner, make sure that member has listserv subscription information and help answer any questions the new member may have.
2. Contact new members in the spring prior to conference registration to encourage them to attend the conference and apply for funding, if needed.
3. Submit committee reports to Board and Newsline on a regular basis, as needed.
4. Receive approximately 15 copies of each Newsline to be distributed as needed to new members.
5. Receive extra Directories to be distributed to new members.

Conference Responsibilities:

1. Coordinate the conference room share program, advertising through the Newsline, listserv, Conference registration booklet, etc.
2. Staff the hospitality table at conference registration.
3. Welcome and mentor new members and first time attendees. Encourage new members to interact with old members by introducing them to others or encouraging them to mingle.
4. Hand out schedules, programs and other literature, as needed.
5. Be familiar enough with the surroundings of the conference site so committee members can answer questions (e.g. where the restroom, meeting sites, etc. are located.)
6. Be familiar enough with the NAOSMM organization to answer question regarding how the conference runs, etc.
7. Be familiar with the schedule of events, be aware of changes to published schedule and be able to assist in directing members to the time and place of conference events.

Budget:
The committee shall receive an annual budget to cover costs, including phone calls and fax expenses and items for conference Hospitality table.

Mandate:
To create and maintain a NAOSMM website that serves members with pertinent information and also attracts and promotes NAOSMM membership. To maintain the NAOSMM listserv.

Committee:
Chair - appointed by president; chair selects members as needed to host pages, subject to Board approval.

Responsibilities:

1. Submit committee reports to Board and Newsline on a regular basis, as needed.
2. Help publicize the conference through the website and listserv. Coordinate with appropriate chairs to publicize conference.
1. Conference host(s) for general information.
2. Vendor relations for trade show information.
3. Awards committee for travel grant applications.
4. Past President for other Conference information.
3. Publicize membership achievements. Solicit information from Publicity chair.
4. Ensure that all website information is current.
5. Ensure that the website is maintained on at least two separate servers.
6. Solicit host sites for web pages and assist in maintenance of those pages as needed.
7. Oversee listserv and recommend policy changes to the Board.

Policies:

1. Listserv functions under the direction of the Internet committee.
2. The listserv and/or website does not "scoop" the Newsline.

Budget:
The committee shall receive a budget to cover costs to keep the website up-to-date.

Mandate:
To oversee the financial integrity of NAOSMM accounts and finances and report such findings at the Annual Business meeting and to the Board, as requested.

Committee:
The President selects two members as independent auditors, with the approval of the Executive Board. The membership present at the opening meeting of the Annual Conference has final voting approval of the appointment of the auditor(s). (See Bylaw ARTICLE V Section 4.)

Responsibilities:

1. Conduct annual audit at the conference.
2. Receive monthly financial statements, including copies of bank and savings accounts; copies of income and expense reports, from Treasurer.
3. Recommend changes and revisions in procedures to Executive Board.
4. File written report with NAOSMM secretary after each Annual Business meeting.
5. Perform related duties as required by the President or Executive Board.

Policies:
To provide continuity and training, it is preferred that auditors terms rotate so at least one auditor is serving a second year.

Mandate:
Responsible for the administration and oversight of awards, special honors and travel funds given by the NAOSMM and/or its contributors.

Committee:
Chair - Presidential appointment; Vice President and Secretary; chair selects two at large members subject to Board approval. Past President works with chair for "President's" awards.

Responsibilities:

1. To administer the Nalge-Nunc International Training Fund Award as outlined in the Award guidelines. The Past-President confirms the annual amount of the Nalge Nunc International fund each year.
2. To administer the NAOSMM Travel Grant Fund as outlined in the Fund guidelines. The Treasurer will annually confirm the amount of money available for this fund.
3. To administer the Outstanding Scientific Materials Manager Award as outlined in the Award guidelines.
4. To coordinate with the Board all other special awards. i.e. Distinguished Service Award, Host Award, Special Recognition Award, etc.
5. To procure appropriate plaques, certificates for the above awards and grants. (NOTE: Nalge-Nunc provides awards for recipients of the Nalge-Nunc funds.)
6. Procure awards as directed by the Certification (CSMM, LCSMM) and Membership (Lifetime membership) committees.
7. Recommend to the Board changes to specific award guidelines, policies and procedures, as needed.
8. Coordinate banquet awards ceremony with Board and host.
9. Responsible for the timely promotion and dissemination of Manager of the Year and travel fund applications and guidelines.
10. Submit names of travel recipients to Newsline for publication (Fall issue).
11. Notify Publicity committee chair and Kimble Kontes of the Manager of the Year recipient.
12. Submit committee reports to Board and Newsline as requested or needed.

Budget:
The committee shall be given a budget to conduct its business for the fiscal year. The Executive Board shall approve additional expenses.

Mandate:
Responsible for the integrity and professionalism of the NAOSMM certification program. The Executive Board has final authority to approve changes to the certification program and requirements.

Committee:
Chair - Presidential appointment of certified member; Vice President; chair selects two additional certified members and one non-certified member, subject to Board approval. Vice President serves the committee on matters of policy.

Responsibilities:

1. Responsible for oversight of the NAOSMM certification program.
2. Responsible for initiating revisions of the certification criteria as needed. Present proposed revisions to the Board for approval.
3. Responsible for keeping all records of certification applicants.
4. Responsible for publication of certification criteria in the Newsline Winter edition.
5. Encourage certified individuals to submit papers or portions of papers to the Newsline for publication.
6. Responsible for notifying Newsline of certifications of the year for the Fall edition.
7. Responsible for notifying Publicity chair of newly certified individuals so they can publicize in appropriate media - including the Newsline.
8. Responsible for notifying the awards committee chair by July 1 of that year's recipients.
9. Responsible for encouraging participation by members.
10. Responsible for notifying applicants of certification by no later than July 1 or 6 weeks from submission of materials.
11. Responsible for presenting awards at the annual conference.
12. Submit committee reports to Board and Newsline on a regular basis as requested or needed.

Policies:

1. Certification does not have to be unanimous, only a majority; Vice-President serves as tiebreaker if committee cannot reach a majority decision.
2. Committee does not reveal findings of an individual who does not achieve certification. Applicants are notified of deficiencies.
3. Committee does not reveal scores on the submitted papers. Notify pass/fail status only.
4. All certification materials must be submitted by May 15.
5. Committee will make final decisions by July 1 or within 6 weeks of submission of materials, if submitted prior to May 15.
6. Plaque and paper certificate, with 5 year expiration date, are given for Certification.
7. Plaque and paper certificate are given for Lifetime certification.

Mandate:
(insert mandate here)

Host:
(Insert host selection here)

Responsibilities:
(insert responsibilities here)

Mandate:
To review and revise the Constitution and Bylaws, to assure a set of pertinent and functional governing documents for NAOSMM; to suggest amendments and revisions to these documents at the request of the Executive Board, the membership, or the committee.

Committee:
Chair appointed by President, chair selects 3 additional members, subject to Board approval.

Responsibilities:

1. Assure annual publication of most current Constitution and Bylaws in the Summer Newsline.
2. Write verbiage for suggested changes/amendments at the request of:
   • Executive Board
   • Member(s)
   • Constitution and Bylaw Committee
3. Ensure that documents are compatible and do not conflict.
4. Ensure that proposed Constitutional changes are published in the Newsline, as required by the Constitution.
5. Present and clarify proposed changes at the annual business meeting for vote/approval.
6. Submit committee reports to Board and Newsline, as necessary.

Mandate:
(insert mandate here)

Historian:
(Insert host selection here)

Responsibilities:
(insert responsibilities here)

Mandate:
Encourage qualified members to run for office; request nominations; and at the annual business meeting, ensure that the elections are held in accordance with the Constitution and Bylaws of NAOSMM.

Committee:
Presidential appointment; at least 2 additional members chosen by chair, subject to Board approval.

Responsibilities:

1. Solicit interest in serving as officer at the Conference and annual business meeting in the non-election year. Run requests for nominations in each quarterly issue of the Newsline in an election year.
2. The slate of candidates must be published in the Summer Newsline.

Election Procedures:

1. At the annual business meeting, when called upon, the committee chair will present the slate of candidates to the members. Nominations will then be accepted from the floor, one office at a time, proceeding in the following order: President, Vice-President, Treasurer and Secretary. Nominations must be opened and closed for the office before continuing to the next office.
2. Voting for all offices will occur simultaneously. When ballots have been collected all committee members will leave the meeting to tally votes.
3. When the tally has been completed, the committee will return and the President will yield the floor to the committee chair to present the results.

Policies:
Board members should not solicit nominations for officers due to potential conflict of interest/favoritism.

Mandate:
To identify and present potential properties for future conferences, based upon the prescribed 6 region rotation.

Committee:
Chair-Presidential appointment; Past-President; Chair selects one additional at large member, subject to Board approval.

Responsibilities:

1. To assist in the maintenance of a 4 year horizon of Conference site selection to ensure the greatest negotiation power for NAOSMM.
2. To collect basic property information (via mailings, web searches, host volunteers, and conference bureau contacts) of potential properties in the designated region 5 years in advance. Utilize the Site Selection Questionnaire approved by the Board in 1999 for this endeavor. Identify properties that meet basic NAOSMM needs.
3. Upon Board approval, make site selection and familiarization tours to properties of interest that meet NAOSMM criteria.
4. Identify and present to the Board slate properties in several areas that would be acceptable conference sites based upon NAOSMM criteria and site visits. Provide details to facilitate a Board decision.
5. Assist in the identification of Hosts in tandem with the site selection process.
6. The site selection chair does not negotiate, sign, or verbally agree to any contracts. This is the responsibility of the Board.
7. Maintain an utmost professional appearance and demeanor serving as a representative of NAOSMM and the initial contact for future conferences.

Budget:
The Chair should submit a budget of proposed expenses, as needed.

Mandate:
To cultivate and maintain positive relationships with vendors and exhibitors; to encourage corporate membership; to operate the trade show at the yearly conference. Also responsible for Corporate Membership duties and functions, including management of the corporate member database.

Committee:
Chair – Presidential appointment; chair selects 3-4 additional members including a designated Newsline advertising manager and a Corporate member database manager.

Responsibilities:

1. Address concerns and be a liaison between corporate members/vendors/exhibitors and the Executive Board. Welcomes new Corporate members.
2. Work in cooperation with Publicity, Corporate Relations and Regular Membership Chairs to encourage Corporate membership.
3. Maintain database of Corporate and Associate members on approved NAOSMM software. Distribute database to NAOSMM Committees such as Regular Membership, Directory and Internet Chairs, upon request. Responsible for coordinating the timing of mailing lists distribution to Corporate members with the Regular Membership Chair.
4. Responsible for timely mailing of dues notices, loss/retention of members, etc.
   • First dues mailing: October 1
   • Second notice: November 15
   • Final notice: January 1 (should be stamped in red as a final notice
5. Responsible for the retention of corporate members. Identify reasons for corporate member loss.
6. Supply Advertising Manager with leads and contact information of exhibitors and suppliers for Newsline advertising.
7. In conjunction with the Past-President and Host, solicit exhibitors for donations/sponsorships for conference and trade show.
8. Keep a database of NAOSMM exhibitors in addition to Corporate membership.
9. Operate trade show, including registration, set-up and break-down activites.
10. Submit committee reports to Board and Newsline on a regular basis.
11. Coordinate production of Vendor Yellow Pages with Directory and Corporate Relations committee.
12. Coordinate Conference exhibitor surveys with Survey Chair.

Trade Show Responsibilities and Time Table:
July
    Next year’s trade show:

1. Secure exposition services bids and present to Executive Board for approval at July meeting. Coordinate selection of bidders with conference host and contracted hotel. Services to be provided include draping, piping and trade show set-up.
2. Following selection of providers, secure contract for President’s signature.

    Current trade show:

1. Oversee trade show set-up.
2. Conduct exhibitor registration.
3. Conduct sign-up for next year’s show.
4. Do public relations work with exhibitors by thanking them for participating and supporting NAOSMM, discuss and address any problems or changes that may be needed both at current show or for the future.

August/September

1. Mail thank you and final list of NAOSMM regular member conference attendees to trade show exhibitors.
2. Mail confirmation of their assigned booth for next year’s trade show as requested at trade show sign-up.

October

1. Mail booth application form to all potential (unsigned) exhibitors for next year’s trade show.
2. Mail out first dues mailing by October 1.

November-July

1. Continue to solicit potential exhibitors to fill all existing booth spaces.
2. Mail out second dues notice by November 15.
3. Mail final dues notice out by January 1.
4. Provide database to Regular Membership Chair by June 1 for mailing list distribution to corporate members. (This reflects expected consolidation of mailing times as per Trade Show Coordinator's recommendation.)

March/April

1. Mail booth payment reminders to exhibitors (See policy section for payment/cancellation policies.)
2. Mail confirmation of payment and booth assignment to paid exhibitors.
3. Work with Secretary to produce conference registration booklet.
4. Provide database to Directory chair by March 1.

May-July

1. Assess and rearrange as necessary, in consultation with host, hotel and board, trade show space to assure best trade show atmosphere.
2. Provide list of exhibitors and assigned booth numbers to exposition services provider by June 15 (or providers requested date.)

Policies:
Payments are due by May 1. Unpaid booths may be reassigned if the space is needed. Booths not paid for by June 1 will be dropped. Prepaid booths cancelled prior to May 1 will receive full refund. Prepaid booths cancelled during May will receive refund less $100.00 Booths cancelled after June 1 will not be refunded.

Mandate:
To coordinate and manage the NAOSMM Continuing Education Units program.

Committee:
Chair- Presidential appointment; with Board approval.

Responsibilities:

1. To coordinate the assignment of CEU credits for each annual Conference at a CEU granting institution.
2. Work with Program Chair to obtain a sufficiently detailed copy of the Program to maximize credit allocation.
3. Provide a sign-up mechanism of the CEU program for conference attendees, including ensuring the inclusion of CEU fee payment in the Conference registration form generated by the Treasurer.
4. Inform all members regarding the existence and benefits of the CEU through the NAOSMM web page and Newsline.
5. Confirm all CEU registrants did in fact attend the conference and pre-conference activities that are assigned to CEU credits to ensure integrity of the program.
6. Inform CEU registrants on the mechanisms of obtaining CEU transcripts.

Budget:
The Chair should submit a budget of proposed expenses, as needed.

Mandate:
To generate, administer, and collect/analyze NAOSMM surveys. Serve as central liaison for survey information.

Committee:
Chair – Presidential appointment; committee selected by chair, subject to Board approval.

Responsibilities:

1. Identify need for collective NAOSMM information; whether the collection of new information or updates of current information.
2. Ensure that all paid NAOSMM members have the opportunity to participate in the survey, not only conference attendees.
3. Provide survey results to the Board in a timely manner.
4. Solicit other committee chairs to identify areas of needed NAOSMM collective information.
5. Provide relevant survey information to all NAOSMM committee chairs.

Budget:
Chair should submit a proposal and budget to the Board for approval of major survey initiatives and mailings.