Travel Grant Criteria 

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Please read before using the travel grant application link at the bottom of the page to fill out the electronic form.

Deadline to Apply is April 30th

 

The NAOSMM organization and corporate sponsors helps members supplement travel expenses through travel grants. 

 

Travel Grant Criteria:
An application is required to be considered for a travel grant. The following guidelines will be used by the NAOSMM Awards Committee to determine which applicants may receive a travel grant and the Executive Board will determine the amount awarded.

  1. Applicants must be a NAOSMM member with current dues paid. 

  2. Grant recipients will be required to show they are actively contributing to NAOSMM either by volunteering to help with specific aspects of the upcoming conference or at various times throughout the year.

  3. First-time conference attendees are strongly encouraged to apply and are given special consideration for grants. 

  4. Current Executive Board members and Awards Committee members are ineligible for a travel grant.

  5. Regular members who receive full reimbursement from an employer to attend the conference are ineligible. A statement from the employer indicating the amount the institution will contribute for travel and conference hotel cost is required at the time of application.

  6. All submissions must be made electronically. Only applications submitted by 5pm PST, April 30th will be considered for funding.  

  7. Grant amounts will be awarded according to a tier system based on their contributions to the NAOSMM organization, contributions to this conference, funds available, and number of applications. 

  8. Travel grants can be used toward the cost of your travel and lodging at the conference hotel only. Grants do not cover meals, tipping, transportation to/from home airport, parking, car rentals, additional dates of travel/lodging before or after normal conference dates, airfare seat selection, luggage fees, or other incidentals. 

  9. A tier system will be used to determine members eligibility for funds.

    • Tier 1 – Committee Chairs/Sole Presenters at the conference

    • Tier 2 – First Time attendees/active committee NAOSMM members (verified by NAOSMM Board)

    • Tier 3 – Regular NAOSMM members

  10. Please note if you roomshare you will only receive 50% reimbursment for each eligible hotel night.  Awards Committee no longer arranges room sharing.

  11. Grant recipients must register for the conference and reserve a room at the conference hotel by the May 31st deadline.  

  12. Mileage between the conference hotel and the mailing address of the member's home, university, college, private or corporate institution will be funded up to the reasonable cost of a member's airfare to and from the conference.  The shortest possible route, regardless of the route you plan to drive, will be used to determine grant amount.

  13. Recipients of any grant must attend at least three FULL days of the Conference. (Example: Monday-Wednesday or Tuesday-Thursday).

  14. Grant checks WILL NOT be distributed at the conference. Checks will be mailed to recipients within four weeks after the conference, provided all required receipts and supporting documentation have been received through the Google NAOSMM Grant Reimbursement Form by the August 9th deadline. Grant recipients are required to submit itemized receipts.

Failure to submit the grant acceptance letter by the May 31st deadline, register for the conference, reserve a conference hotel room by the May 31st deadline, follow the above criteria, submit appropriate documentation for reimbursement, and/or not submitting such documentation by the August 9th deadline results in forfeiture of the travel grant.
If you have additional questions, please feel free to contact the Awards Committee at naosmmawards@gmail.com

 

Click HERE for Travel Grant Application

 

REGULAR MEMBERS WILL NEED THE FOLLOWING INFORMATION to complete this application:

- Name and e-mail of your supervisor (for verification of employer contribution to hotel and travel)
-An email from your supervisor stating what your organization will cover for your conference travel and hotel.