Travel Grant Criteria 

Please read before using the travel grant application link at the bottom of the page to fill out the electronic form.

Deadline to Apply is April 30th

 

The NAOSMM organization and corporate sponsors helps members supplement travel expenses through travel grants. 

 

Travel Grant Criteria:
An application is required to be considered for a travel grant. The following guidelines will be used by the NAOSMM Awards & Grants Committee to determine which applicants may receive a travel grant and the Executive Board will determine the amount awarded.

  1. Applicants must be a NAOSMM member with current dues paid. 

  2. Grant recipients will be required to show they are actively contributing to NAOSMM either by volunteering to help with specific aspects of the upcoming conference or at various times throughout the year.

  3. First-time conference attendees are strongly encouraged to apply and are given special consideration for grants. 

  4. Current Executive Board members and Awards & Grants Committee members are ineligible for a travel grant.

  5. Regular & Associate members who receive full reimbursement from an employer to attend the conference are ineligible. Corporate members are also ineligible for travel grants.

  6. A statement from the employer indicating the amount the institution will contribute for travel and conference hotel cost is required at the time of application. Employers contributions will be deducted from the reimbursement request.

  7. All submissions must be made electronically. Only applications submitted by 5pm PST, April 30th will be considered for funding.  

  8. Grant amounts will be awarded according to a tier system based on their contributions to the NAOSMM organization, contributions to this conference, funds available, and number of applications. 

  9. Travel grants can be used toward the cost of your travel and lodging at the conference hotel only within the NAOSMM room block. Grants do not cover meals, tipping, transportation to/from home airport, parking, car rentals, additional dates of travel/lodging before or after normal conference dates, airfare seat selection, luggage fees, or other incidentals. 

  10. A tier system will be used to determine members eligibility for funds. The granted amount excludes employer contributions.

    • Tier 1 – Committee Chairs/Sole Presenters at the conference

    • Tier 2 – First Time attendees/active committee NAOSMM members (verified by NAOSMM Board)

    • Tier 3 – Regular NAOSMM members

  11. Please note if you roomshare you will only receive 50% reimbursment for each eligible hotel night.  Awards & Grants Committee no longer arranges room sharing, however we have created a link for those who wish to arrange room sharing on their own.

  12. Grant recipients must register for the conference and reserve a room at the conference hotel by the May 31st deadline.  

  13. Each applicant will receive a Grant Acceptance Letter spelling out their grant.  This letter must be signed and returned to the Awards & Grants Committee by the May 31st deadline.

  14. Recipients of any grant must attend at least three FULL days of the Conference. (Example: Monday-Wednesday or Tuesday-Thursday).

  15. Grant checks WILL NOT be distributed at the conference. Checks will be mailed to recipients within four weeks after the conference, provided all required receipts and supporting documentation have been received through the NAOSMM Grant Reimbursement Form by the August 8th deadline. Grant recipients are required to submit itemized receipts. Reimbursement will be calculated after deducting employer contributions.

 
Grant forfeiture:

Travel grant will be forfeited if any of the following steps are not completed on time:

  • Submit the grant acceptance letter by the May 31st deadline
  • Register for the conference by May 31st
  • Reserve a conference hotel room within the NAOSMM room block by the May 31st deadline
  • Follow the above criteria
  • Submit appropriate documentation for reimbursement by the August 8th deadline
If you have additional questions, please feel free to contact the Awards & Grants Committee at awards@naosmm.org

 

Click HERE for Travel Grant Application

 

REGULAR MEMBERS WILL NEED THE FOLLOWING INFORMATION to complete this application:

  • Name and e-mail of your supervisor (for verification of employer contribution to hotel and travel)
  • An email from your supervisor stating what your organization will cover for your conference travel and hotel.